4 steps. Under 3 minutes. A complete, structured RFQ document ready to send — or adapt to your company template.
High-level context. Sets the tone and scope of the entire document.
Why are you running this RFQ? New need, expiring contract, cost reduction, quality issue?
What exactly does the supplier need to deliver? Be specific — vague requirements attract vague quotes.
List what must be delivered. Bullet points work well here.
Certifications, standards, product specs, minimum qualifications.
How will you score responses? Weights must total 100%. Suppliers evaluate your seriousness by how you evaluate them.
The rules of the game. When, how, and what suppliers must include in their response.
An RFQ (Request for Quotation) is a structured document you send to suppliers asking for pricing, delivery terms, and capabilities for a specific need. This builder is for procurement professionals, operations managers, and anyone who regularly sources goods or services and wants to get better, more comparable quotes from suppliers.
3–5 minutes for a standard RFQ if you know your requirements. The 4 steps cover: scope and context, technical specifications, evaluation criteria (weighted), and submission conditions. The more specific your inputs, the better the output document.
Plain text with structured formatting. You can copy it to clipboard or download as a .txt file. Paste it into Word, Google Docs, or your email client for final formatting. The structure follows standard procurement practice: header, background, scope, requirements, evaluation criteria, and submission instructions.
Yes — step 3 lets you set weights for price, quality, delivery terms, and supplier experience. The total must equal 100%. This is intentional: sending suppliers your evaluation weights upfront leads to more relevant responses and fewer surprises during scoring.
It works well for indirect procurement (MRO, services, facilities, IT, marketing) and straightforward direct materials. For highly engineered components with tight technical tolerances, use this as the commercial and process framework and supplement it with a separate technical specification document attached to the RFQ.